How we work

Six stages from first inquiry to shipment, managed by one team in Ningbo, China.

Request a Quote

Stage 01

Inquiry and brief

You describe the product and the order. We review feasibility and ask any questions needed to quote accurately.

You provide

Product description, tech pack or reference sample
Quantity, target price and delivery date
Destination port and branding needs

Haofu handles

Review the specification
Clarify open points with you
Confirm whether the product suits our network

You receive

Written confirmation of next steps

Stage 02

Factory matching and quotation

We match the order to a factory suited to the construction, fabric and quantity, and prepare a quotation.

You provide

Feedback on options, if more than one is offered

Haofu handles

Shortlist suitable factories
Compare fabric and production options
Confirm price, MOQ and lead time with the factory

You receive

Written quotation with price, MOQ, lead time and terms

Stage 03

Sampling and approval

Samples are developed so that fabric, colour, fit and branding are agreed before bulk production.

You provide

Comments on each sample round
Artwork and label files
Written approval of the final sample

Haofu handles

Coordinate fabric and lab dips
Manage fit, print and embroidery samples
Track changes between sample rounds

You receive

Approved sample as the production standard

Stage 04

Bulk production follow-up

Once the order is confirmed, we follow the production schedule with the factory and keep you updated.

You provide

Order confirmation and deposit as agreed

Haofu handles

Track materials and production milestones
Raise issues early and propose solutions
Share progress updates

You receive

Regular status updates until completion

Stage 05

Quality inspection

Before goods leave the factory, checks are arranged against the approved sample and your written requirements.

You provide

Your inspection checklist or standard, if any

Haofu handles

Arrange pre-shipment inspection
Check workmanship, measurements and packing
Follow up on any corrections

You receive

Inspection report with photos before shipment

Stage 06

Shipment and documents

We coordinate freight from Ningbo, China and prepare the documents needed for export.

You provide

Shipping terms, forwarder details if you use your own
Balance payment as agreed

Haofu handles

Book sea or air freight, or hand over to your forwarder
Prepare commercial invoice and packing list
Coordinate other export documents required

You receive

Shipping documents and shipment confirmation

Quality checkpoints

Checks we can arrange during an order, agreed with you in advance.

Sample approval

Fabric, colour, fit and branding approved in writing before bulk.

Materials check

Bulk fabric and trims compared with approved standards.

In-line check

Workmanship reviewed during production to catch issues early.

Pre-shipment inspection

Finished goods, measurements, packing and carton marks checked.

Export documents

Documents are prepared to match the goods shipped and the requirements of your forwarder or customs broker.

Commercial invoiceGoods description, quantities, values and terms
Packing listCarton count, contents, weights and measurements
Other documentsPrepared as required for the shipment and destination

Packaging and trims — labels, hang tags, polybags and cartons — can be sourced as part of the same order.

Common questions

MOQ, sampling, freight and response times.

Read all FAQs

Do you have a standard MOQ?: No single MOQ applies to every order. It depends on the factory, fabric and product, and it is confirmed on each quotation.
Can you help with sampling and quality control?: Yes. We coordinate samples and approvals before bulk production, and arrange quality checks against the approved sample and your written requirements.
Do you arrange freight and export documents?: Yes. We coordinate freight and prepare the commercial invoice, packing list and other export documents required for the shipment.